CCA Board Meeting @ 6:30pm, Thursday, Dec. 19, 2019; Central Pub & Eatery, 478 Bank Street, Ottawa, ON

Description

Centretown Community Association Board Meeting – Agenda
Thursday, December 19, 2019, 18:30 – 20:30,
Central Pub & Eatery, 478 Bank Street, Ottawa, ON

1. Call to order, round table introductions
2. Adoption of agenda (Motion)
3. Presentation – To Be Announced
4. Approval of previous meeting minutes (Motion)
a) October 15, 2019 meeting minutes

5. Action Items from previous meetings:
a) Fundraising Committee/Social/Fundraising Events – Activate committee; recruit members. K. Clancy/A. Gallacher
b) CCA Event Tent – Update in Jan., 2020.  S. MacKay
c) Community Conversation Series – Proposal for next event.  S. Barber
d) Available Event Space at Imact Hub Ottawa – K. Clancy
e) New CCA Website – Update.  M. Sichel/K. Clancy/A. Nakanishi
f) Civic Events Funding Program Application – Update. S. Barber

7. Motions Conducted via E-mail – See Attachment 1

a) Submit CCA letter on 278 – 280 O’Connor Street and 347 Gilmour Street development application.
b) Submit grant application to the City of Ottawa’s 2020 Civic Events Funding Program (General Fund)

8. Motions:

See Attachment 2:
a) That the CCA Board appoint _________________as Vice-President of CCA for 2019/2020.
b) That the CCA Board appoint _________________as Corporate Secretary of CCA for 2019/2020.
c) That the CCA Board appoint _________________as Membership Secretary of CCA for 2019/2020.
d) That the CCA Board appoint _________________as Treasurer of CCA for 2019/2020.
e) In addition to Shawn Barber (President) and _________ (Treasurer), who are signing officers by virtue of their office, that the CCCA Board appoint _________ as a signing officer for the Centretown Citizens Community Association, as outlined in Article 12.5 of the CCCA By- Laws (2018)

See Attachment 3:
f) That the CCCA Board appoint _________________and _________________as the CCA representatives on the board of directors of the Centretown Buzz for 2019/2020.
g) That the CCA Board appoint _________________and _________________ as the CCA representatives to the Federation of Citizens’ Associations for 2019/2020.
h) That the CCA Board appoint _________________and ________________ as the CCA representatives to the Community Association Forum on Environmental Sustainability for 2019/2020.
i) That the CCA Board appoint _________________and ________________ as the CCA representatives to the Lebreton Community Benefits Coalition for 2019/2020

See Attachment 4 (Treasurer’s Report):
j) That CCA authorizes payment up to $60.00 to renew the centretowncitizens.ca web domain name with Ethical Web Services Inc. for two years, i.e., from Feb. 12, 2020 to Feb. 11, 2022.
k) That CCA authorize additional $100.00 to cover expenses related to hosting the AGM on Tuesday, November 19, 2019, e.g., meeting room rental fee, advertisements, AV equipment rental fee, photocopying, refreshments.
l) That CCA authorizes payment of $35.00 for Federation of Citizens’ Association’s (FCA) annual membership fee for 2020.
m) That CCA authorizes payment of $226.00 from donations collected at the Candidates Debate held on Sept. 26, 2019 to pay for audio equipment rental.

9. Upcoming CCA Events:
a) To Be Announced

10.  President’s Report

11. Executive Reports:

a) Vice President’s Report – CCA Meeting Schedule For 2020
b) Treasurer’s Report – Attachment 4
c) Membership Secretary’s Report – Attachment 5

12. Standing Committee Reports & Special (Ad Hoc) Committee Reports

13. Other Business

14. Next Monthly Meeting – Tuesday, January 21, 2020.  Location/time TBD

15. Adjourn